Terms of use

The site and the software are operated by the business named above, trading as Ceremony Studio Weddings. The planning software itself is called Ceremony Studio Planner. Where these terms say “we” or “us”, that is who is meant; “you” is whoever is reading the page or using an account.

The quickest way to reach a person is hello@ceremonystudio.example. Anything in these terms that asks you to tell us something can be told to us there.

We plan and run symbolic ceremonies and the celebrations around them, and we license the software we plan them with. A symbolic ceremony is a celebration: it is not a civil marriage and it does not change anyone's legal status. Whatever is legally required to marry is a separate matter between you and the authorities of the country concerned, and nothing on this site should be read as advice about it.

Suppliers — venues, caterers, photographers, florists and the rest — are independent businesses. Where you contract with a supplier directly, that agreement is between the two of you and their terms apply to it. We introduce, coordinate and hold the schedule; we do not perform their work and are not responsible for it.

Prices, plans and inclusions shown on this site are an invitation to talk, not an offer capable of acceptance. What you owe is what is agreed in writing before work starts.

There is no self-service sign-up. Accounts are issued: a planner invites a couple or a supplier, or an administrator issues a signing code to a named address. An account is for one person — the invitation and the code are issued to an individual, and sharing either of them hands somebody else everything that account can see.

Keep your password to yourself, and keep it different from passwords you use elsewhere. You are responsible for what is done through your account. If you think somebody else has reached it, change the password using the “forgot your password” link on the sign-in page and tell us at hello@ceremonystudio.example the same day.

The reset sends a one-time code to the address on the account. We will never ask you for that code, or for your password, by email, message or telephone — anyone who does is not us.

We may suspend or close an account that is being used in breach of these terms, that is being used to reach data it was not given, or where we are required to. Where it is practical to warn you first, we will.

Use the site and the software for planning and running weddings, and for nothing else. In particular, do not try to reach data your account is not given — including by editing the page in your browser, calling the interfaces behind it directly, or using someone else's credentials — and do not probe, scan or load-test the service.

Do not collect the contents of the site automatically, and do not use it to send bulk or unsolicited messages.

Do not upload anything unlawful, anything you do not hold the rights to, or anything you would not be comfortable defending as your own.

Your photographs, your words, your guest list and your supplier documents remain yours. You give us permission to store, process and display them for the purpose of running the service for you — hosting your files, showing your wedding page to the guests you give the address to, and letting the planner and the suppliers working on your wedding see what they need to see. That permission lasts as long as your account does and ends with it, save for copies kept in backups until those expire.

We do not sell your content, and we do not use it to advertise. If we ever want to show a wedding in our own marketing, we will ask you first, in writing, and a “no” costs you nothing.

When you upload guest details you are handing us personal data about people who never visited this site. Please only add what the wedding actually needs, tell your guests that you are using a planning service to collect it, and remove it when the day is done and the thank-you notes are sent.

A couple's wedding page is published at an address containing a few random characters. That address is unguessable in practice, and it is not secret: anyone who has it can read the page, and anyone you send it to can forward it. It is a public page, deliberately — that is how guests reach it without an account, on a phone, at an airport, without a password.

So treat what you put on it as public. Home addresses, bank details and anything you would not put on a postcard belong somewhere else. You can unpublish the page at any time; search engines and anyone who saved a copy will take longer to forget it than we do.

The RSVP form confirms whether an exactly-spelled name is on the guest list, which is what makes it usable by a guest who has no account and no code. Somebody who guesses both the address and a name can learn that the name is invited. We think that is the right trade for a wedding; if it is not right for yours, do not publish a page.

RSVPs ask about allergies and dietary needs, because a caterer cannot cook safely without the answers. Those answers are health information about the guest who gave them. They are visible to the couple, to the planners working on that wedding, and to the suppliers who need them to do their job — and to nobody else.

Use them for the wedding and for nothing else, do not copy them into a spreadsheet that leaves the system, and do not ask for detail the kitchen does not need.

The database, the file storage and the accounts are hosted with Supabase; the site itself is delivered by Cloudflare. Both run in the European Union for this deployment.

Three optional features send a small amount of data to a third party when you use them, and only then: translating a passage of your wedding page sends that passage to a translation service; placing a venue on a map sends the venue's address to a geocoding service; searching for a song sends what you typed to Spotify. None of them are told who you are, and none of them run unless somebody asks for the feature.

Access inside the system is enforced by the database rather than by the screens: a supplier's account can read the bookings it is on and not the rest, and a couple's account can read their own wedding and not another couple's. That is a property of the data, not of the buttons you are shown.

This section describes where things are. What is held about you, what allows us to hold it, how long it stays and what you can ask for is the privacy notice, linked at the foot of this page — it is the document to read about your own data, and it covers wedding guests, who never agreed to any of this. Anything it does not answer: hello@ceremonystudio.example.

Fees are whatever we agree in writing before the work starts. Where a plan is paid in instalments, the schedule agreed at signing is the one that applies, and the final instalment falls due no later than the month of the wedding.

No payment is taken through this website. Invoices are sent and settled outside it, so nothing here asks you for a card.

Deposits secure a date and are what let us turn other work away, so they are not refundable unless the agreement for your wedding says otherwise. Anything already committed to a supplier on your behalf remains payable.

We aim to keep the service up and we do not promise it will be. It depends on providers we do not control, it is occasionally taken down for maintenance, and it is provided as it stands, without a warranty that it will be uninterrupted, error-free, or fit for a purpose we have not agreed in writing.

Keep your own copy of anything you could not bear to lose. The guest list exports to a spreadsheet and your photographs are files you already have; a wedding is not the place to discover that the only copy of something was in one system.

Nothing in these terms limits liability for death or personal injury caused by negligence, for fraud, or for anything else the law does not permit to be limited — including the rights you have as a consumer, which these terms leave exactly as they are. Subject to that, we are not liable for indirect or consequential loss, and our total liability for the software is limited to what you have paid for it in the twelve months before the claim.

You can stop using the service whenever you like. Ask us at hello@ceremonystudio.example and we will close the account and delete what belongs to it, other than what we must keep — an invoice, for instance, has its own retention period that has nothing to do with us.

Where a planning agreement is in place, ending that agreement is governed by the agreement itself rather than by this page.

These terms change when the service does. The date at the top is when they last did, and the current version is always the one on this page.

If a change materially affects what you have already paid for, we will tell account holders by email before it takes effect.

These terms and any dispute arising from them are governed by Dutch law, and the courts of the Netherlands have jurisdiction. If you are a consumer, this does not deprive you of the protection of the mandatory law of the country you live in, nor of the right to bring proceedings there.

The site is published in five languages; this document is written in English only, and the English text is the one that applies. The translations elsewhere on the site are offered as a courtesy and do not change what is written here.

If a court finds part of these terms unenforceable, the rest continues to apply.

Questions about these terms, about your account, or about the data held about you: hello@ceremonystudio.example. We would rather hear about a problem early than read about it later.